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Llano Wine & Chocolate Fantasia
The South Plains Chapter of the Texas Chefs Association and Llano Estacado Winery.



10th ANNUAL CHOCOLATE FANTASIA

Llano Estacado Winery and the South Plains Chapter of the Texas Chefs' Association  Proceeds from the event will benefit West Texas Parkinsonism Society and the Chefs' Scholarship Fund.

Chocolate Fantasia is preceded by a chocolate competition consisting of a showpiece accompanied by hors d'oeuvres or appetizer portions, and judging will take place from 4:30 p.m. to 6:00 p.m. Categories include Chef, Food Service, Amateur and Student.

Call (806) 745-2258 for additional information


General Information 

  1. Blank application forms may be copied if necessary.
  2. Each participant is required to register at the Fantasia Registration Table prior to setting up.  You will be handled the following;
    1. Identification badge
    2. Event Program (Table assignment)
    3. Place card
  1. Set up may begin as early as 2:00 p.m. and must be completed by 4:00 p.m. at which time the judging begins. 
  2. Announcement of winners and presentation of prizes will be at approximately 6:00 p.m.
  3. Tables will be assigned by either the Floor Chairperson or the Event Committee.
  4. Exhibitors can expect to be interviewed and/or photographed at the request of press, radio, or television.  Please try to remain available for this publicity.
  5. If table decorations are desired, the individual exhibitor must provide their own.  Refrain from items, motifs, or designs that might identify a particular establishment or individual (see item #5 on Rules). White tablecloths will be provided. 
  6. Exhibitors must read the application completely and realize that all rules or the exhibition must be observed in order to be eligible to compete.  This will facilitate the work of the judges and the event Committee and provide for the success of the show.
  7. Trophies will be awarded for Best of Show, People’s Choice, and Judges’ Artistic merit acknowledgements.
  8. Certificates of participation will be awarded to all exhibitors.  Everyone who shows well will be considered a winner.
  9. The Fantasia was initially organized as a competition; however, the competitive nature of the event is requested to be light-hearted and casual.  Developing healthy rivalries for future events is encouraged. 

Rules And Regulations 

  1. Completed application forms will be accepted up until the start of the even, space permitting.  A maximum of 50 contestants will be accepted on a first-come, first-served basis.
  2. The Fantasia Event Committee will determine the location of each exhibitor.  The committee’s decision is final.
  3. Setup in the fermentation and tank room at Llano Winery at 2:00 p.m. and must be finished by 4:00 p.m. when judging will begin.
  4. No exhibitor will be allowed in the contest area during the judging.
  5. All materials used must be generic in nature and cannot identify a certain individual or organization until after the judging.  Placement of these materials is encouraged once the event is opened to the public at 6:30 p.m.
  6. Each entry will be given a number and judged by that number, not by actual personal identification.
  7. The exhibitor is responsible for maintaining the appearance of the entry, serving the entry, and answering questions during the public hours of the show (6:30 p.m. to 8:30 p.m.).
  8. The Event Committee reserves the right to remove any display or item which does not meet quality standards for the Fantasia.  This rule will apply mainly to entries which are deemed unwholesome or offensive.
  9. The decision of the judges is final.
  10. Each judge will individually. Each piece is to be judged by no less than three judges.  All scores will be added and the average found.
  11. Neither the South Plains Chapter of the Texas Chefs Association nor the Llano Winery will be responsible for any breakage or loss.
  12. Entry categories are define as follow:
    Chef – Professional chef, pastry chef, or baker
    Professional – An employee, representative, or agent of a foodservice establishment
    Student – High School senior or under
    Amateur – No formal culinary training, experience, or affiliation with a foodservice establishment

Ultimate category placement is at the discretion of the Events Committee.

Guideline And Criteria For Judging: 

Each entry will be judged on a point system with 40 points being a perfect score.  The judges will be using a worksheet that splits their evaluation into four categories with a maximum of 10 points for each section: 

  1. Compilation and Preparation – this item deals with the workmanship of the piece.  Judges will be looking at ingredients used, technique, and structure of the entry.  This category is the most technical and quantitative of the evaluations.
  2. Presentation – For a good score in this section, the judges will be looking for simplicity (in concept, not necessarily technique), cleanliness, balance, color, use of the medium, movement, spatial effect, and ability to express a theme.
  3. Originality – Judges will be looking for a piece or characteristics of a piece that employ a truly unique form or technique.  Keep in mind that originality is not only expressed in a totally new idea, but is also (even more so) expressed in new variations on established ideas.
  4. Overall – This category exists to allow judges to evaluate the total prize worthiness of the entry.

Taste 

The judges will decide if they will taste your entry.  If you DO NOT wish for the judges to probe or taste your display, please leave a note near the back of your display and inform a member of the event committee indicating this preference.  The Judges will, however, have a license to taste the samples you are providing with your display.  Styrofoam or fake cakes are discouraged. 

Due to the high level of competition, which has been a tradition of the Fantasia, taste has become an increasingly important aspect of judging the entries.  The Llano Wine and Chocolate Fantasia Event Committee has never made it a requirement for the judges to taste each entry.  Even a small bite of forty or fifty entries would be considerable burden for the Fantasia judges.  We have instructed the judges to taste at will, adjusting the Compilation and Preparation and Overall categories of the judging criteria for taste evaluations.  The contestants are encouraged to meet briefly with the judges’ falling the presentation of awards for comments, critiques, suggestions, and compliments.  

Awards 

Medals

Commemorative Llano Wine and Chocolate Fantasia Medals will be awarded to all competitors, in every category, who receive the points necessary for that award.  Gold, silver, and bronze medals will be available.  Entrants will compete against the Fantasia point system, not each other. 

Point system breakdown for a possible 40 points:

Gold Medal – 35 points and above

Silver Medal – 30 points to 34.9 points

Bronze Medal – 25 to 29.9 points

Other Awards 

Best of Show – this trophy will be awarded to the entry which is deemed to the public’s favorite.  The recipient will be identified by receiving the most Peoples’ Choice votes from those attending the event. 

Llano Wine and Chocolate Fantasia Judges’ Artistic Merit Award-This award was created to recognize high achievement in the areas of originality, theme cohesion, creativity, and exemplary artistic merit.  The recipient will be chosen by consensus of the Fantasia Judges. 

All contestants in all categories are eligible for Best of Show, Peoples’ Choice and Artistic Merit Award trophies.  These trophies will be awarded in addition to any medals for which the entry qualifies.   

Sanitation

  1. All contestants are requested to follow and adhere to any and all sanitation procedures established by the State of Texas in the preparation of their entries.  Copies for the health code and answers to questions are available at the City of Lubbock Environment Health Department.
  2. All contestants are requested to provide serving utensils for their entry.
  3. Periodic application of an instant hand sanitizing gel or liquid during the event is encouraged.
  4. Approved latex gloves will be available at the event.
  5. All entries are required to be served from a platter, tray, mirror, or other approved smooth, easily cleaned surface.  Showpieces or centerpieces (portioned for service or not) should also be presented on an approved surface.
  6. The Fantasia will utilize “mystery shoppers” to observe and report any sanitation concerts to the Event Committee.  The cooperation of all contestants and their assistants in this regard is appreciated.
 
 
 
 
 
 
 
 
 
 
       
       

     
       


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